Present: President L. McKay, VP R. Castillo, Secretary  T.  Burke, Treaurer J. Rivers. Members:  Carol Kauffman.    Absent: Luane Williams, Chris Allen arrived  9:07 PM

Presidents Report: Reviews agenda.

Chair asks in turn who has business to report:
Secretary Reports:

Need motion to approve the June Board Meeting Minutes.
C. Kauffman moves  J. Rivers Seconds.. Vote: Passed Unanimously

Need motion to approve the July Board meeting minutes.
T. Burke moves to approve the July 2011 minutes. J. Rivers Seconds. Vote: Passed Unanimously.

Correction to March 2011 minutes.
C. Kauffman moves to correct amount earned from the Feb 2011 Agility trial from $7 to $700. T. Burke seconds. Vote: passed unanimously.

Correspondence:
Member had questions  about Ibizan Article in “Dog Fancy”. Article not by IHCUS.  Author contacted to discuss with member.

Nan Little sent notification she will be unable to judge Sweepstakes for 2011. Next in line has been contacted and a contract will be written for Teddy Burke for 2011.

Need a motion to approve contract with Sweepstakes Judge for 2012.
C. Kauffman moves to approve the contract with Lisa Puskas to judge sweepstakes for the 2012 IHCUS National Specialty. N. Little Seconds. Vote: Passed Unanimously.

Need motion to approve Judge Garry Newton’s  contract for 2012 Specialty.
C. Kauffman moves to approve Mr. Newton’s contract to judge the IHCUS Specialty 2012. N. Little Seconds. Vote: Passed Unanimously.

Tax Exemption Application: IRS is currently reviewing applications received in January. Ours was submitted in April and is therefore still in process.

Treasurer’s Report: Successfully established national IHCUS account with Chase Bank. Reviews services provided and status of turn over from previous treasurer.
.
Rescue Report: Need motion for veterinary expenses.
J. Rivers moves to approve $350 for veterinary expenses and spay for a rescue in Colorado. C. Kauffman seconds. Vote: passed unanimously.

Ways and Means: Robin.  Erica Kasper has volunteered to assist the Chair to expand the IHCUS store on the website.

Health & Research.  Article on Shasta project delayed. In progress.

Awards.  Need to extend deadline for Outstanding Sportsmanship Award since the deadline stated in the newsletter expired when members received their newsletters. Board asked opinion from Awards on extension to August 19, 2011. Motion needed:

C. Allen moves to extend deadline for nominations for the outstanding sportsmanship award to August 19, 2011. C. Kauffman seconds. Vote: passed unanimously.

Specialty 2011: by L. McKay Show Chair: Premium completed by deadline.
Request motion to approve a coupon in the 2011 Specialty Show Catalog  for $10 off on any full page ad in the newsletter through August 31, 2012.
So moved by T. Burke and seconded by C. Kauffman. Vote: Passed unanimously.

New Business:

The Chair recommends the following committee chairs be appointed:  Stephanie and Avery McCleod to co-chair the Membership Committee.
So moved by J. Rivers. C. Kauffman Seconds. Vote: passed unanimously.

The next meeting will be Wednesday September 7, 2011. at 8:00 PM EST via teleconference.

Moved  to adjourn by C. Allen. T Burke  seconds. Adjourned at 9:20 PM EST.

Present: President L. McKay, VP R. Castillo, Treasurer J. Rivers. Members: L. Williams, C.  Kauffman, C. Allen, N. Little. Absent: Secretary T. Burke.  Acting Secretary R. Castillo.

Secretary:
June meeting minutes not presented.  T. Burke will  submit for approval to August  meeting.

Correspondence:

AKC Judge G. Newton agrees to accept 2012 National Specialty Judging assignment

Stephanie and Avery McLeod have volunteered to Co-Chair the Membership Committee

Treasurer Report:  Submitted documentation to national bank Chase to obtain IHCUS account. Balances will be submitted for August meeting.

Delegate Report: Will submit report to newsletter Summer edition.

Third Eye Editor Report:  Summer edition under review. Will contain info on 2100 Specialty

Ways and Means – More new items available and need posting to the IHCUS Store page

Judges Education – Chair  Eric Liebes sent a report on Judges Education for the board to review and will present  ongoing changes to the breed presentation.

Performance Events:  C. Allen reports the IHCUS sponsored Coursing event held July 4, 2011 had a strong turnout and a profit of $166.30 was made for IHCUS.

The next meeting will be August 3, 2011 at 8 PM EST via teleconference

Adjourn Meeting – 8:44pm (EST)

Present: President L. McKay, VP R. Castillo, Secretary  T.  Burke,  Members:  Carol Kauffman. Chris Allen,  L. Williams. Absent: Treasurer J. Rivers, N. Little arrives 8:55 PM

Presidents Report:  Welcome. Review guidelines for meetings

Chair asks in turn who has business to report:
Secretary Reports:

Correspondence noted. Tax Exemption Application: IRS has notified us of receipt of our application.

Specialty years 2013 and 2014 Specialty Sweepstakes and Conformation process: Draft items on forum please approve. .

The Chair recommends for this term the following committee chairs be appointed. Justin Dannenbring for Awards and Charlene Fortner Health and Research. All have agreed to serve.

T.Burke  Moves to approve Charlene Fortner for Health and Research.  C. Allen seconds. Vote:. Passed. Unanimously.

L. Williams moves to approve Justin Dannenbring to continue as Awards Chair. C. Allen seconds. Vote: passed unanimously.

Delegates Report:  Term Limit. Recommend Approve.

Treasurer’s Report:
IHCUS will open an account with a national bank. This account will remain the IHCUS account regardless of who the treasurer may be and continue from Board Term to Board Term. This will ease the transition process of treasurers who will no long be able to move the account to a bank of their choice. A national bank will provide convenience with branches available at various locations. Past Treasurer in process of closing old account and sending balance of funds to new Treasurer.  Balances for May and June will be provided at the next Board Meeting.

Membership:  Application by Sarah Murphy.
Motion by C. Kauffman to approve Sarah Murphy. C. Allen seconds. Passed unanimously.

Ways and Means:  Status of Store and webmaster. Erica Kasper will assist setting up the store on the web site..

Health & Research.  Texas A&M reports identification of the balance needed. They state the project appears to be fully funded at this point.

Awards:  Input from Awards Chair pending on initiating the AKC Outstanding Sportsmanship Award process in the Summer newsletter to ensure it is completed and available for presentation at the National in September.

Specialty 2011: L. McKay. Premium submitted to Superintendent.

Monthly Meeting Schedule for Board Term 2011-2013 will be the first Wednesday of every month at 8:00 PM.  The next meeting will be Wednesday July 6, 2011 at 8:00 PM EST via teleconference.

Moved  to adjourn 9: 32 PM EST

IHCUS Monthly Board Meeting
May 18, 2011 via teleconference
Called to order at 8:37 PM EST

Present: President L. McKay, VP R. Castillo, Secretary T. Burke, Treasurer J. Rivers, Members: Nan Little, Carol Kauffman. Chris Allen, Absent:, L. Williams.

Presidents Report: Welcome. Review guidelines for meetings

Chair asks in turn who has business to report:

Secretary Reports:
Correspondence noted. Tax Exemption Application: Has been sent to the IRS. Copy of application package received from the attorney.

Specialty years 2013 and 2014 Specialty Sweepstakes and Conformation process: Members will be provided the list of eligible judges in the Summer newsletter.

Formal Teller Chair report was received for the 2011-2913 Board Election. For the record the results are: President L. McKay, VP Robin Castillo, Secretary T. Burke, Treasurer   J. Rivers, Board Members: C. Kauffman, N. Little, Chris Allen, L. Williams. The membership will be officially informed via the Summer Newsletter. Those accepting e-mail notification were sent the results.

The Chair recommends the following committee chairs be appointed. All have agreed to serve. Michelle Barlak for Rescue, Eric Leibes for Judges Education, Nan Little AKC Gazette Columnist, Historian, and Newsletter Editor. Sue Ellen Wasick as Outreach, Robin Castillo for Ways and Means, Webmaster K. Anderson. Other position are pending.

Need a motion :T.Burke to approve   C. Kauffman seconds. Vote: Passed unanimously.

Treasurer’s Report:
Selecting a national bank possibly Chase Bank .

Ways and Means: Status of webmaster putting up items for the Store. Pending.

Health & Research. Texas A&M reports identification of additional funds to be confirmed this week.

Awards: Input from Awards Chair pending on initiating the AKC Outstanding Sportsmanship Award process in the Summer newsletter to ensure it is completed and available for presentation at the National in September.

Specialty 2011: Info to Onofrio for supported entries, putting IHCUS premium info together for the Superintendent. Premium due June first. Updated the Application for Specialty Hosting.

Monthly Meeting Schedule for Board Term 2011-2013 will be the first Wednesday of every month at 8:30 PM. The next meeting will be Wednesday June 1st at 8:30 PM EST via teleconference.

Chris Allen moves to adjourn at   9: 32 PM EST . CK

Present: President L. McKay, VP K. Stocker, Secretary T. Burke, Treasurer K. Anderson, Members: Nan Little,  Carol Kauffman.  L. Williams. Absent: Cheri Durdel, Luane Williams

Presidents Report:  Reviews Agenda and verbal report from Teller’s Chair on Election results. When formal report is received by the Secretary all nominees will be notified and then a group e-mail will be sent to members.

Chair asks in turn who has business to report:
Secretary Reports:

Need Motion to approve minutes of the April 6,  and 17th meetings:
Motion by   C. Kauffman  to approve the minutes of the  April 6 Monthly Board Meeting Minutes and the  April 17th brief  meeting. Second  by K. Stocker. Vote: Passed unanimously.

Secretary:  Correspondence noted.
Agility Financial report from Chris Allen for the agility trials IHCUS approved for 29 April  and 1 May:  Profit Cleared for IHCUS: $2,718.13

Letter and donation to Shasta fund sent to Texas A&M.  Texas A&M receipt and “thank you” received.

Tax Exemption Application: IRS Form 2848 Power of Attorney from IHCUS  sent. Check for $850 to the U.S. Treasury Department  sent to attorney  for application package.

Nomination and Elections

Election:  The Election Tally was held Sunday May 1, 2011. Formal Teller Chair report was mailed to Secretary on May 2nd.

Note: Due to surgery scheduled for Teller’s Committee Chair Christy Shaw scheduled for  May 2, 2011 it was agreed to move up the tally count to May 1, 2011. Chair recommended two new people to be tellers who were immediately available for the rescheduled date and time. These were Matt Fox and Lauren Shaw. Approved without objection.

The End of Year 2010 and End of Board Term 2009-2011 Audit Report was received. Motion Needed.  Motion by C. Kauffman:   To adopt the independent Audit report as submitted.  Second by K. Stocker. Vote: Passed unanimously.

Documentation Turnover: Secretary will e-mail all Board  Officers and Committee’s advising them to turn over records to the IHCUS Historian to close out the current Board Term.  Mostly this applies to Secretary, Treasurer, Membership, Specialty Chair, and Awards.
Originals or copies of documents of potential historical interest or for the record should be sent to Historian by 30 May

Treasurer’s Report:
Bank Balances Ending April 30, 2011
Savings  $ 25.02
Checking  $ 11,552.68
Paypal  $ 5,056.87
Total $ 16,634.57

Paid ASFA dues for 2011.

Treasurer’s Handbook: Draft submitted for Board Review and comment. Deadline for Board input Wednesday 13 April.

Ways and Means: Chair Robin Castillo has requested Webmaster to set up a store to list available items.
Health & Research.  Shasta Project see correspondence in Secretary Report

Awards:  Show Chair will coordinate with  Chair to time Outstanding Sportsmanship Award for presentation at the specialty.

Specialty 2011: Cathy Hjelm has volunteered as Hospitality Chair.

Website Rebuild: status. Rebuild competed Awaiting review and comments by Board before transition to member access to member only sections.

Old Business:

Judge Selection Timeline: K. Stocker  submitted timing  guidelines for timing the judge selection and application to host national specialties. Action completed.

New Business:
Need motion to approve Chris Allen request to spend up to $350 for additional ribbons for upcoming agility events. Motion by T. Burke. Second by C. Kauffman. Vote: passed unanimously..

Chris Allen would like to propose an IHCUS ASFA Specialty in Metamora, MI on July 4 in conjunction with the Michigan Gazehound Association (MGA). Chris Allen will be Field Trial Secretary, Karen Catt will be Field Chair. A judge will be chosen from MGA’s all breed trials on Sat or Sun. K. Stocker so moves. T. Burke Seconds. Vote: passed unanimously.

This meeting is the final Regular Monthly meeting of the 2009-2011 Board Term. The newly elected Board shall take office on May 15th.

C. Kauffman moves to adjourn at 9:22 PM EST  Second by K. Stocker.