IHCUS Constitution and By-Laws
By-Laws
ARTICLE II - Meetings
SECTION 1. Annual Meeting
The Annual Meeting of the Club shall be held once each year with an IHCUS Specialty show, at a place, date, and hour designated by the Board. Written notice shall be mailed by the Secretary to each member at least thirty (30) days prior to the date of the meeting. The quorum for the Annual Meeting shall be ten (10) percent of the members in good standing.
SECTION 2. Special Club Meetings
Special Club meetings may be called by the President or by a majority vote of the members of the Board who are present at a meeting of the Board or who vote by mail, and shall be called by the Secretary upon receipt of a petition signed by ten (10) percent of the members of the Club who are in good standing. Such meetings shall be held at a place, date, and hour as designated by the Board. Written notice of such meeting shall be mailed by the Secretary at least fourteen (14) days and not more than thirty (30) days prior to the meeting. The notice of the meeting shall state the purpose of the meeting and no other Club business may be transacted. The quorum of such a meeting shall be ten (10) percent of the members in good standing.
SECTION 3. Board Meeting
The first meeting of the Board shall be held immediately following the election. Other meetings of the Board shall be held at such times and places as are designated by the President or a majority vote of the entire Board. Written notice of such other meetings shall be mailed by the Secretary to each member of the Board at least fourteen (14) days prior to the date of the meeting. A quorum for a board meeting shall be a majority of the Board voting in person or by mail.
SECTION 4.
- The Board may conduct its business at meetings where attendees see and/or hear each other, such as in person, by video or teleconferencing through facsimile, through postal service, or by web mail. Future technologies will be considered on an individual basis to take advantage of contemporary communication methods to further enable the Board to communicate and conduct business in a timely manner.
Unless otherwise agreed upon by every board member, regular board business will be conducted by electronic mail. Electronic mail will have a minimum 10-day turnaround time and a maximum 14-day turnaround time from date of mailing by the secretary to date of receipt by the Secretary. In case of emergency requiring an immediate vote, turnaround times can be lessened with the approval of every Board member.
- In order to verify the identity of the individuals participating in the conducting of business via email, a password should be chosen by the Secretary. It will be sent via email or postal service to those eligible Board members for use in identifying themselves when responding to official Board business.
- A Board member has the right to request their individual use of snail-mail for voting. In such a case, written notification from the individual must be sent to the Secretary. All Board ballots conducted by postal service will have a 14-day turnaround time from date of mailing by the Secretary to date of receipt by the Secretary.